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Privacy Statement

Privacy Statement

The Department of Education is committed to protecting the privacy of your personal information in accordance with the standards of the Victorian privacy laws, the Privacy and Data Protection Act 2014 (Victoria) and the Health Records Act 2001. The Student Scholarships team is required to handle personal information in accordance with the Privacy Principles as outlined in these laws.

What kind of information does the team collect?

The team can collect personal information about:

  • students and parents and/or guardians before, during and after the course of a student's scholarship application, which is only relevant for the participation in this program.

Personal information you provide

The team will generally collect personal information by the electronic form filled out by students, or by team staff collecting this information over the telephone to:

  • be compliant with scholarship conditions
  • keep parents/guardians informed about matters related to the student's scholarship application, through correspondence and telephone calls
  • verify a student's entitlement to a scholarship
  • administer the program.

There are scholarships provided for students whose parents are associated with the Victorian police force or the Rail, Tram, Bus Union (Locomotive Division). A membership number will be required as part of the application process for these scholarships.

In some circumstances the team may collect personal information about an individual from a third party, for example through a report provided by a referee.

Management and security of personal information

The team aims to protect your information from unauthorised access, however there are inherent risks associated with the transmission of personal information via the Internet. We do not recommend you provide secure personal information such as a credit card number or your password. More information on the risks associated with the Internet can be obtained from Learn the Basics - Australian Cyber Security Centre

The team protects paper records in secure storage. Electronic records are protected through access and authorisation codes and in accordance with the Department’s Information Management Policy.

Updating personal information

The team endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. An applicant may seek to update their personal information held by the team by emailing us at

Information Privacy Policy

The procedures of the team are consistent with the collection of personal and health information in the department’s Information Privacy Policy which can be downloaded via the privacy link at the bottom of this page.


If you would like further information about the way the Scholarships Unit manages the personal information it holds, please contact:

Student Scholarships
Department of Education
GPO Box 4367

via email: