Deductions
The Department provides a facility to deduct a set dollar amount from a staff member's fortnightly salary and forward that amount to an approved organisation. A list of organisations for which deductions can be made is available on HRMS.
Deductions from a staff member's salary must initially be authorised by the staff member in writing which would usually be done by completing a deduction authority form supplied by the company . Once authorised, variations to existing deductions would not normally require the written consent of the employee, as this would have been given at the time the deductions commenced. A staff member may at any time request in writing that a deduction be ceased.
With the exception of the deductions mentioned below, schools are responsible for processing deduction changes on HRMS for school based staff. Corporate HR Services is responsible for processing deductions for non-school based staff.
Child Support Agency, court-ordered deductions, annual hospital/medical fund increases and teacher notebook salary deductions are administered centrally by Schools HR Services for employees paid on HRMS. Where a staff member has entered into salary sacrifice arrangements, all related deductions are administered by the salary packaging administrator (SmartSalary).
School councils must comply with Child Support Agency and court-ordered salary deductions for staff employed on the local payroll.
Where a staff member has more than one deduction and has insufficient net pay to make all the deductions, a priority order will be invoked and the staff member will be responsible for making up any shortfall to the company concerned where a deduction cannot be made.
It should be noted that a period of leave without pay, including family leave, does not automatically cancel a deduction. Staff members wishing to cancel a deduction must do so in writing.
Other Resources
Procedures & Forms
- HRMS procedures () (Word, 1038K)
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