Recruitment Online - Hints & Tips (Applicants)
General Hints & Tips
Using Internet Browser Controls
Recruitment Online (ROL) does not handle the use of your Internet Browser's (e.g. Internet Explorer, Safari, Mozilla...) navigation buttons. It is strongly advised that you do not click the Back or Forward buttons whilst you are in the ROL system.
Microsoft Internet Explorer 7
Microsoft now has available for download version 7 of Internet Explorer (IE7). Recruitment Online is based on a PeopleSoft platform which is yet to be certified for use with the new version of Internet Explorer. Recruitment Online users who have downloaded IE7 are unable to successfully log in to Recruitment Online. Currently there is no setting that can be altered to overcome this issue. Instructions for de-installing IE7 are available from the Microsoft web site (http://msdn.microsoft.com/ie/releasenotes)
Sorting Results in Lists
After performing a search, clicking on the 'Look Up Icon' or viewing a list of results, you can always re-sort the result by clicking on the headings atop the results. Click on the heading a second time to change a sort from ascending to descending (or vice-versa).
Refining Search Criteria
On search results screens (e.g. Job Search, Job Opening Search), you can review and refine your search criteria without returning to the search screen and re-entering all criteria. To do this, look for the text 'Click icon to... ' above the search results and click on the >icon, this will display your search criteria for refining your criteria or saving the search. The following image illustrates this.
Time-out / Automatic Logout
To ensure system security, Recruitment Online will automatically log you out after 20 minutes of inactivity. If you plan to be inactive for more than 20 minutes, please ensure you save your work.
Recruitment Online (ROL) Common Look & Feel
Recruitment Online has a common look and feel to applicants (and recruiters). Below is a list of the common links, icons and buttons used throughout ROL Version 8.9.
Hints & Tips for Applicants
Accounts & Registration
Employee Login Profile
Department Employees will have an account created for them automatically (upon
hire) and do not have to register. If you wish to login using this account,
obtain a new password or change your password, please read Information
on Logging in for Current Employees (Pdf, 38K)
Note: this document
is only available to employees - EduMail Username and password required.
Any resume or job search information entered into an account you've previously registered (i.e. before becoming a department employee) will not be accessible through this employee account.
You can choose to use this account, your previously registered account, or alternatively register a new account to apply for jobs, receive job search agent results or submit your online resume.
Accessing Recruitment Online Using Teacher Laptops
Some teaching staff have experienced issues when using their laptop to access ROL from home due to the proxy server settings on the laptop for connecting to the school’s domain. To enable access from home, laptops should have the laptoplogin.vbs script installed to support different login scripts based on IP address. Details are available in the IBM r52 Install Instructions and Scripts (http://www.eduweb.vic.gov.au/techroom/forums/20160/ShowPost.aspx)
Searching for Jobs
Job Searching
Teachers and SSOs should use subject/duties to narrow down their search results based on the specific areas they are interested in. For example, a teacher wishing to find English/SOSE jobs should enter one or both of English and Study of Society and Environ. as Subject/Duties (entering both will include all jobs which include English and all jobs which include SOSE, not just those jobs which involve both subjects). Prospective applicants interested in only a subset of a category (e.g. graduate teachers looking for graduate program and classroom teacher roles) should use the Job Classification look-up to include/exclude the relevant classifications.
Search Results
Clicking on the Show All Columns Icon (see the previous table under Recruitment Online (ROL) Common Look & Feel) provides further details about jobs you have found including Employment Type, Time Fraction etc.
Note: There is a limit to the number of matching jobs that will be returned in the results of a Search. Use the Advanced Search to refine your search criteria otherwise for teacher or SSO positions this limit will be reached and you might miss out on seeing all those possibilities that closely match your criteria.
Saving Searches
Saved searches are a way of avoiding re-entry of search criteria every time you wish to search for jobs. Once you have run a search which produces useful results, you should open the search criteria in the results (described in Refining Search Criteria section above) and click on the Save Search. As part of saving the search for future use, you can additionally select it as a job search agent, so that the system automatically sends you matching jobs by email.
Using the Job Search Agent
You can set up a single Job Search Agent so that you receive daily emails when jobs matching your criteria are advertised. To set up a job search agent, firstly build a search which you would use, then save the search and select it as your Job Search Agent. If you decide that this search agent is not appropriate, you can either change the saved search or you can stop it from being your Job Search Agent, and create a new Saved Search, and set it.
Saving Jobs
After finding jobs you are interested in, if you wish to include a response to the Key Selection Criteria (which is recommended), you should prepare it in a electronic document outside of the ROL system (e.g. MS Word document). To avoid having to find the jobs you are interested in again, you should Save Jobs in the search results. Once you have finished preparing your KSC response(s), you can logon and go straight to My Saved Jobs to continue to apply for the jobs.
Note: Jobs you have saved will not be automatically cleared once they have ceased to be advertised, you must manually remove jobs once you are no longer interested in them.
Applying for Jobs
Save As You Go
Whilst applying for a job, you can use the Save button at any time to save your work without submitting the application. Once you have saved and/or submitted an application or online resume (filling in Education, Languages, Employment History etc.), you will not have to re-enter your Self-Identification, Education, Languages, Employment History because it will default, based on what you entered previously. You will still be able to update any information if it is out of date.
Updating an Application After You Have Submitted It
Once you have submitted an application, you cannot modify the application. You are advised to open the existing application, withdraw it, then submit a new application. When entering details for the second time, many of the details will default from your previous application but not subject/duties, questionnaire answers or your attachments, these must be re-entered/reattached.
Teaching Qualifications (Post Secondary Education)
Teachers should ensure that they have included their teaching qualifications within their Post Secondary Education Details. You should enter information about the academic components of your course within the Major/Sub Major fields. You should enter your teaching methodology (teaching area studied) in the Teaching Methods section.
If there is no Major for your qualificatoin (e.g. Diploman of Education) select 'Not Applicable' from the list of Majors.
Warning Regarding Attachments and Viruses
The Recruitment Online automatically scans all attachments for computer viruses. When the system detects a virus, it will not allow it to be viewed or saved by recruiters, you will not receive any notification that this has occurred. To avoid this (and to keep your personal system safe), it is advisable that you run a virus check over your file/system prior to submission, otherwise recruiters may not receive your attachments.
Communications
Check your email regularly, as email is the preferred method of contact within the department and will be used within Recruitment Online to notify you of the status of applications, any job search agent results etc. You will be notified by phone or email, based on your preference, to organise an interview, for a job offer or to confirm a hire.
Further Tips
Online Resume
Creating and Submitting an Online Resume will place you in a Talent Pool (Job Seeker Pool) enabling recruiters to identify you and your unique skills. As a result, recruiters may identify you for jobs which you do not find because the criteria used in your searches do not match the job. The Talent Pool (Job Seeker Pool) provides an additional way of finding new or different work. You can save your Online Resume at any time without submitting it to the Talent Pool (Job Seeker Pool), allowing you to complete (and submit) it at a later date.
Accessing Recruitment Online
